Paying Superannuation Contributions

Intrust Super lets you choose how you submit and pay your contributions.  You can either use one of the following electronic methods or complete a paper Contribution Return Form. 

Making contributions electronically
Lodging contributions electronically is easy and can save you time.  If this method appeals to you, you can choose from several options.  These are detailed below:

Using EmployerAccess to process your contributions. 
EmployerAccess is our web-based service that provides a range of ways to help you submit and pay your contributions either online, via a spreadsheet or using your payroll system.

EmployerAccess lets you easily add new employees, change employee details and terminate employees that have left your employment.  Payments can be made by either a direct debit which you initiate, BPay or through Electronic Funds Transfer.  This means that you control the timing and amount of the payment from your nominated bank account.

Using the Electronic Data Transfer facility to process your contributions. 
This option probably best suits employers who prefer not to send contributions over the internet and will either produce a compatible file from their payroll system or who would like to use a customised spreadsheet to submit contribution data.  Payment for contributions using these methods can be made by Electronic Funds Transfer, BPay or cheque.

Every month you send us a copy of your payroll information by email or disk. We take all of the details needed to administer your employees' super accounts directly from your payroll information. We will not in any way access or use information that does not relate to super payments. After making payments, we send you a contribution summary each month for your records. For historical information you can refer to your own records, bank statements or contact us.

What we need from your payroll system?  Files need to be produced in a fixed length format as a csv (.csv) or text file (.txt).  If you are unsure about how to do this through your payroll system please contact your payroll provider.

Your file needs to contain individual fields with the following information. 
• Member first name*
• Member last name*
• Date of birth*
• Payroll number
• Employer contribution*
• Additional employer contribution*
• Member contribution*
• Employment commencement date
• Employment termination date
• Street address
• Suburb
• State
• Postcode
• Total (at the foot of the report)
* Denotes mandatory fields.

You can send a test file to check the compatibility of your payroll file. Please email us or post on a disk a csv or text version of your payroll information.

We will check that the file can be read and processed on our test database.  Once this is completed we will provide you with a report and advise if the file worked successfully or if any adjustments are needed.

Once the test file has been successful you will be able to send your first live file.  Intrust Super will send a monthly contribution summary to you after payments have been received.

What payroll application is compatible? Below is a list of payroll systems that many of our current employers are using which are compatible with our administration system. If your payroll system is not listed below Intrust Super will be happy to test its compatibility with our administration system.

Compatible payroll systems

Making contributions using the paper Contribution Return Form

If you choose not to submit and pay for your contributions electronically, towards the end of each month Intrust Super will send you a Contribution Return that has been pre-printed with your employees' details.  You just need to fill in any missing details, make any updates, attach your cheque, or a copy of your Electronic Funds Transfer or BPay receipt and post back to us.